International Travel Toolkit: Graduate and Professional Students

                            Planning Tips for Successful Academic Travel

                                                  Click on each item for more information

Know the guidelines for conducting research

Office of Research Administration Conducting Research Internationally

Responsible Conduct of Research standards apply abroad

  • academic integrity
  • conflict of interest
  • human subjects and animal research
  • data acquisition and management

Your host country might have its own regulations.  Find out if there are local laws and comply with them 

Work with your research advisor to determine if you will need to obtain permits or licenses for your research

  • For example, if you’re collecting  biological samples, dealing with antiquities, accessing archives, or conducting field work
Be aware of country-specific restrictions

U.S. country sanctions

Restrictions on trade, investments, travel, exchange of information or materials, and other kinds of activity with sanctioned countries (currently Cuba, Iran, Syria, Myanmar/Burma, Sudan, and North Korea)

Anti-boycotting laws

Laws that discourage or prohibit participation in boycotts imposed by other countries directed at Israel

Contact the Office of the General Counsel for specific guidance

Keep your data safe

Safeguard your electronic data

Know what data you have and the degree of security required to protect it against unauthorized access or accidental loss

Understand that other countries’ expectations and requirements for data privacy and security may be substantially different from those in the U.S.

Yale policies and standards for data protection will continue to apply to your work overseas

Understand import and export regulations


Export or import of certain goods, services, information and materials is restricted by the laws of the U.S. and other countries

  • Some of these items can be fairly common
  • If you are traveling outside the U.S., you are engaging in export activity
  • If you bring research materials, artifacts, information, or other items from another country, you are engaging in import activity
  • Import and export of specimens and samples can be unsafe and is usually regulated and may be prohibited


Exporting electronic devices

Occasionally electronics (laptops, PDAs, external hard drives, etc.) are subject to regulation by the U.S. and other governments and you will need a license

Ensure you'll have access to Yale's online resources

Access resources

Many Yale applications are restricted to campus computers

  • File shares from computers on the Yale Network
  • Library journals and databases
  • Oracle applications

To access these resources from abroad, download the Yale VPN Client before you travel

Secure wireless connection

Create secure and private connections to Yale while traveling

Request safety supplies from EHS for international clinical rotations

Those planning to take part in an international clinical rotation should review Environmental Health & Safety’s instructions for requesting safety supplies.